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Shinnihon Printing Inc. (SNP) recognizes adherence to the safe management of information as an important social responsibility, and positions the protection of personal information as one of its top priorities in its corporate activities. To that end, we have established a Personal Information Protection Policy, and are striving to ensure the appropriate handling and management of personal information.
Date enacted: March 21, 2005
Date of final revision: July 21, 2018
Asami Sano
CEO,
Shinnihon Printing Inc.
Customer Service Representative
Tel: (087)831-8161
Sales Division,
Takashi Omori (Representative for Complaints/Consultations)
E-mail: privacy@snp.co.jp
Personal information entrusted to SNP by our customers, and personal information acquired by our company itself, will be used for the following purposes, and will not be used for purposes other than those specified below.
1.Categories of personal information and purposes of use
| Category of personal information | Purpose of use | |
|---|---|---|
| ■Personal information entrusted from customers (work contracted to SNP) |
||
| 1) Personal information entrusted from customers | ・For printing and delivery of direct mail ・For work related to the printing of internal newsletters and publicity magazines ・For work related to the printing of registers of names ・For work related to the printing of business cards and postcards |
|
| ■Personal information acquired by the company itself (work other than work contracted to SNP) |
||
| 2) Personal information of business partners acquired through dealings with customers | ・For communication related to business negotiations and work ・For work related to issuing and receiving orders, as well as billing and payments |
|
| 3) Information of employees of SNP | ・For the management of employment contracts ・For the management of personnel matters of employees ・For administrative procedures and management based on laws and regulations related to social insurance, etc. |
|
| 4) Information of job applicants/retirees | [Recruitment] ・For recruitment selection and management ・For sending documents, information on seminars, notification of interview date, etc. [Retirement] ・For providing information from the company to retirees. ・For managing records of social insurance, etc. of retirees. |
|
| 5) Personal information of shareholders | ・For the exercise of rights and execution of duties based on commercial laws ・For managing shareholder data, etc. based on laws and regulations |
|
| 6) Personal information captured on video by surveillance cameras | ・For crime prevention on the premises and disaster prevention management | |
SNP responds to requests by individuals whose personal information is targeted for disclosure, or their representatives, on the notification of the purposes of use, disclosure, revision/addition/deletion of contents, suspension of use, erasure, and suspension of provision to third parties (hereinafter, “disclosure, etc.”).
2.Personal information targeted for disclosure
Information described in 2) – 5) in Section I above is targeted for disclosure.
3.Request for disclosure, etc.
(1)Request method
To submit a request for the disclosure, etc. of personal information targeted for disclosure, please fill in the necessary fields on the request form designated by SNP, attach the required documents for verification of personal identity and the fees (refer to (5) below), and send by mail all the documents to SNP’s Customer Service Representative.
(2)Documents to be submitted
[In the case of requests for disclosure, etc. submitted by the individual concerne
Please download the following form (A), fill in the necessary fields, enclose the personal verification documents (B) and fees, and submit all the documents.
A: Request form ■Request for the Disclosure of Personal Information, etc.（PDF
/Microsoft Word）
B：Personal verification documents (any one of the following)
[In the case of requests for disclosure, etc. submitted through an agent]
If the party requesting for disclosure, etc. is a minor or a legal representative of an adult ward, or an agent appointed by the individual requesting disclosure, etc., please enclose the following documents (C+D) or (C+E), in addition to the aforementioned form (A) and the personal verification documents (B).
<In the case of a legal representative>
C：Documents for verifying the identity of the representative (any one of the following)
D：Documents for verifying the identity of the representative (any one of the following)
＜In the case of an appointed agent＞
In addition to the aforementioned (C), submit E: Documents for verifying the identity of the appointed agent (both of the following)
(3)Response from SNP
A response will be sent to the address provided in the aforementioned request form (A) “Request for the Disclosure of Personal Information, etc.”
(4)Purposes of use of personal information obtained during request for disclosure, etc.
Personal information obtained during the request for disclosure, etc. will be used within the limited scope necessary for carrying out the work related to the disclosure, etc.
(5) Fees for request for disclosure, etc., and the collection method for these fees
The fees for each request are 879 yen. (Payable using stamps or fixed-value postal money order)
(6) In cases where SNP is unable to accede to the request for disclosure, etc.
Please note that SNP may be unable to accede to the request for disclosure, etc. in the following cases. Your kind understanding is much appreciated. The reason will be provided to the requestor in such cases.
SNP manages personal information obtained from our customers properly, and shall never provide this information to third parties without the prior consent of customers, with the exception of the following situations.
(1)In cases where prior consent has been obtained from the individual concerned.
(2)In cases where the provision of information to third parties is required in accordance with laws and regulations.
(3)In cases where it is necessary to do so in order to protect the lives, physical health, or assets of an individual person, and where it is difficult to obtain prior consent from the individual concerned.
(4)In cases where there is a particular need to do so to improve public sanitation or to ensure the sound development of children, and where it is difficult to obtain prior consent from the individual concerned.
(5)In cases where a state institution, local public organization, or a party commissioned by such an institution or organization to do so, is required to execute duties stipulated by law, and where there are concerns that obtaining the consent of the individual concerned may obstruct the execution of these duties.
In the operation of our businesses, SNP may subcontract a part of the work to external parties in order to provide better services to our customers. In such cases, personal information of customers may be provided to the subcontractor.
■For inquiries related to disclosure, etc.
Customer Service Representative
Tel: 087-831-8161 (Hours: Weekdays 9:00 – 17:00)
Takashi Omori, Sales Division
[Representative for Complaints/Consultations] E-mail: privacy@snp.co.jp
Date enacted: March 21, 2005
Date of final revision: July 21, 2023
Asami Sano
CEO
Shinnihon Printing Inc.
