PRIVACY POLICY

Privacy Policy

Basic Principles

Shinnihon Printing Inc. (SNP) recognizes adherence to the safe management of information as an important social responsibility, and positions the protection of personal information as one of its top priorities in its corporate activities. To that end, we have established a Personal Information Protection Policy, and are striving to ensure the appropriate handling and management of personal information.

Basic Policy

  1. SNP obtains personal information directly only upon notifying the individual(s) of the purpose of use, with the consent of the individual(s) involved, and through legitimate and fair means. Personal information is used and provided only within the scope of the purposes of use for which consent has been received. Personal information will not be handled beyond the necessary scope to achieve the specific purpose of use (use of personal information beyond the specific purpose). Measures will be put in place to ensure that SNP adheres to this policy.
  2. With regard to personal information received from customers through business contracting activities, rules on confidential information and the acceptance, storage, return, and disposal of personal information will be established between the customer and SNP, and strict management of these rules will be carried out.
  3. With regard to measures pertaining to the handling of personal information in the case of outsourcing such information, rules on confidential information and the acceptance, storage, return, and disposal of personal information will be established between the customer and SNP, and these rules will be implemented accordingly.
  4. SNP complies with laws pertaining to the handling of personal information, as well as with guidelines set forth by the government and other norms.
  5. SNP establishes internal regulations to prevent and correct unauthorized access to personal information, leakage of personal information, and loss or damage to personal information in order to protect personal information.
  6. SNP establishes internal regulations pertaining to complaints and consultation on the handling of personal information, and responds to such complaints and consultations.
  7. SNP maintains a personal information protection management system and takes steps to continuously improve on the system.

Date enacted: March 21, 2005
Date of final revision: July 21, 2018
Asami Sano
CEO,
Shinnihon Printing Inc.

Customer Service Representative
Tel: (087)831-8161
Sales Division,
Takashi Omori (Representative for Complaints/Consultations)
E-mail: privacy@snp.co.jp

Matters to be Disclosed or Disseminated Pertaining
to the Handling of Personal Information

Ⅰ.【Purposes of Use of Personal Information】

Personal information entrusted to SNP by our customers, and personal information acquired by our company itself, will be used for the following purposes, and will not be used for purposes other than those specified below.

1.Categories of personal information and purposes of use

Category of personal information Purpose of use
■Personal information entrusted from customers (work contracted to SNP)
1) Personal information entrusted from customers     ・For printing and delivery of direct mail
・For work related to the printing of internal newsletters and publicity magazines
・For work related to the printing of registers of names
・For work related to the printing of business cards and postcards
■Personal information acquired by the company itself (work other than work contracted to SNP)
2) Personal information of business partners acquired through dealings with customers   ・For communication related to business negotiations and work
・For work related to issuing and receiving orders, as well as billing and payments
3) Information of employees of SNP ・For the management of employment contracts
・For the management of personnel matters of employees
・For administrative procedures and management based on laws and regulations related to social insurance, etc.
4) Information of job applicants/retirees [Recruitment]
・For recruitment selection and management
・For sending documents, information on seminars, notification of interview date, etc.
[Retirement]
・For providing information from the company to retirees.
・For managing records of social insurance, etc. of retirees.
5) Personal information of shareholders ・For the exercise of rights and execution of duties based on commercial laws
・For managing shareholder data, etc. based on laws and regulations
6) Personal information captured on video by surveillance cameras ・For crime prevention on the premises and disaster prevention management

Ⅱ.【Personal Information Targeted for Disclosure】

SNP responds to requests by individuals whose personal information is targeted for disclosure, or their representatives, on the notification of the purposes of use, disclosure, revision/addition/deletion of contents, suspension of use, erasure, and suspension of provision to third parties (hereinafter, “disclosure, etc.”).

2.Personal information targeted for disclosure
Information described in 2) – 5) in Section I above is targeted for disclosure.

3.Request for disclosure, etc.
(1)Request method
To submit a request for the disclosure, etc. of personal information targeted for disclosure, please fill in the necessary fields on the request form designated by SNP, attach the required documents for verification of personal identity and the fees (refer to (5) below), and send by mail all the documents to SNP’s Customer Service Representative.

(2)Documents to be submitted
[In the case of requests for disclosure, etc. submitted by the individual concerne
Please download the following form (A), fill in the necessary fields, enclose the personal verification documents (B) and fees, and submit all the documents.
A: Request form ■Request for the Disclosure of Personal Information, etc.(PDF /Microsoft Word
B:Personal verification documents (any one of the following)

  • ・Driver’s license (copy) *Please conceal your permanent address by covering with black ink, etc.
  • ・Health insurance certificate (copy)
  • ・Passport (copy)
  • ・Resident’s Registration Card (with photo) (copy)
  • ・Resident’s Card (Original)
  • ・Alien Registration Card (copy)

[In the case of requests for disclosure, etc. submitted through an agent]
If the party requesting for disclosure, etc. is a minor or a legal representative of an adult ward, or an agent appointed by the individual requesting disclosure, etc., please enclose the following documents (C+D) or (C+E), in addition to the aforementioned form (A) and the personal verification documents (B).
<In the case of a legal representative>
C:Documents for verifying the identity of the representative (any one of the following)

  • ・Driver’s license (copy) *Please conceal your permanent address by covering with black ink, etc.
  • ・Health insurance certificate (copy)
  • ・Passport (copy)
  • ・Resident’s Registration Card (with photo) (copy)
  • ・Resident’s Card (Original)
  • ・Alien Registration Card (copy)

D:Documents for verifying the identity of the representative (any one of the following)

  • ・Family register (transcript)
  • ・Family register (copy)

<In the case of an appointed agent>
In addition to the aforementioned (C), submit E: Documents for verifying the identity of the appointed agent (both of the following)

  • ・Letter of authorization (with the signature and seal of the individual appointing the agent)
  • ・Name seal certificate with the same seal as that of the individual appointing the agent, stamped on the letter of authorization

(3)Response from SNP
A response will be sent to the address provided in the aforementioned request form (A) “Request for the Disclosure of Personal Information, etc.”

(4)Purposes of use of personal information obtained during request for disclosure, etc.
Personal information obtained during the request for disclosure, etc. will be used within the limited scope necessary for carrying out the work related to the disclosure, etc.

(5) Fees for request for disclosure, etc., and the collection method for these fees
The fees for each request are 872 yen. (Payable using stamps or fixed-value postal money order)

(6) In cases where SNP is unable to accede to the request for disclosure, etc.
Please note that SNP may be unable to accede to the request for disclosure, etc. in the following cases. Your kind understanding is much appreciated. The reason will be provided to the requestor in such cases.

  • ・In cases where there are written concerns for the life, physical health, assets, or other rights and interests of the requestor or a third party.
  • ・In cases where there are concerns about significant disruption to the proper conduct of work in SNP.
  • ・In cases where it may violate laws or regulations.
  • ・In cases where the requestor does not correct errors in the prescribed documents, etc., despite requests from SNP for the correction.
  • ・In cases where the personal information is not targeted for disclosure (such as personal information entrusted to SNP from customers, etc.)
  • ・In cases where it is not possible to verify that the request came from the requestor himself/herself.

Ⅲ.【Provision of personal information to third parties】

SNP manages personal information obtained from our customers properly, and shall never provide this information to third parties without the prior consent of customers, with the exception of the following situations.

(1)In cases where prior consent has been obtained from the individual concerned.

(2)In cases where the provision of information to third parties is required in accordance with laws and regulations.

(3)In cases where it is necessary to do so in order to protect the lives, physical health, or assets of an individual person, and where it is difficult to obtain prior consent from the individual concerned.

(4)In cases where there is a particular need to do so to improve public sanitation or to ensure the sound development of children, and where it is difficult to obtain prior consent from the individual concerned.

(5)In cases where a state institution, local public organization, or a party commissioned by such an institution or organization to do so, is required to execute duties stipulated by law, and where there are concerns that obtaining the consent of the individual concerned may obstruct the execution of these duties.

Ⅳ.【Subcontracting Work Related to the Handling of Personal Information】

In the operation of our businesses, SNP may subcontract a part of the work to external parties in order to provide better services to our customers. In such cases, personal information of customers may be provided to the subcontractor.

■For inquiries related to disclosure, etc.
Customer Service Representative
Tel: 087-831-8161 (Hours: Weekdays 9:00 – 17:00)
Takashi Omori, Sales Division
[Representative for Complaints/Consultations] E-mail: privacy@snp.co.jp

Date enacted: March 21, 2005
Date of final revision: July 21, 2018
Asami Sano
CEO
Shinnihon Printing Inc.